Case Studies

Transforming Inventory Management for Electrical Power Installations.

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Company Overview

Luton Engineering Services Ltd is a premier provider of electrical power installation solutions, offering comprehensive ‘turn-key’ services across the UK and Ghana. The company partners with high-profile clients, including the Ministry of Justice, Ministry of Defence, and the Electricity Company of Ghana. Luton Engineering plays a pivotal role in developing critical infrastructure, particularly in emerging economies, where their expertise in power station installations is instrumental.

Challenges

As Luton Engineering expanded operations across Ghana, they faced significant challenges in managing their extensive inventory of high-value equipment:

Inventory Management Challenges:

  • Nine warehouses strategically located across Ghana required precise tracking of equipment to support multiple project sites.
  • Manual tracking processes led to missing inventory, making it difficult to ensure the availability of critical materials.

Operational Inefficiencies:

  • Ineffective inventory management resulted in waste, damaged goods, and increased project costs.
  • Inconsistent inventory availability caused delays in project execution, disrupting project timelines.

Objectives

To address these challenges, Luton Engineering established clear objectives for their ERP implementation:

  • Optimised Inventory Management: Ensure accurate tracking across all warehouses to deliver critical materials on time.
  • Reduction in Waste and Loss: Transition from manual to automated processes to minimise inventory loss and damage.
  • Improved Efficiency: Streamline procurement and tracking processes to accelerate project delivery timelines.
  • Scalable System for Growth: Build a system capable of incorporating future modules such as project management, field service, HR, and finance.

Solution

Adaplo developed a tailored ERP solution to address Luton Engineering’s inventory management challenges and lay the groundwork for future scalability.

  • Advanced Inventory System: Real-time inventory tracking with barcode scanners was implemented across six warehouses, with plans to include the remaining three in the next phase.
  • Automated Procurement: Purchase orders and requisitions were automated to maintain optimal inventory levels, avoiding overstocking and understocking.
  • Enhanced Fulfillment Processes: Pick orders and back-scanning technologies were introduced to improve accuracy and efficiency in order fulfillment.
  • Annual Audits and Reporting: An annual audit system provided precise data on inventory levels, ensuring better management of high-value equipment.

Outcomes

The implementation of the ERP system delivered significant results:

  • Enhanced Efficiency: Project delivery times were reduced by 20%, ensuring critical infrastructure projects stayed on schedule.
  • Improved Inventory Accuracy: Manual errors were eliminated, resulting in precise tracking and fewer lost or damaged goods.
  • Significant Cost Savings: Inventory levels were optimised, reducing unnecessary purchases and minimising waste.
  • Scalable Success: The successful implementation of inventory management sets the stage for integrating additional ERP modules such as project management, HR, and finance.

Client Endorsement

Adaplo has made a substantial impact on Luton Engineering Services. From day one, they took the time to truly understand our operations, existing processes, and workflows. This deep dive allowed them to not just implement a system, but to help us improve our entire business. They highlighted areas of duplication, streamlined our processes, and established clear ownership and accountability across our operations. The result? A more efficient, productive workplace.

What really set Adaplo apart was their focus on adoption. They worked tirelessly to demonstrate the benefits of the new solution to our team, ensuring buy-in at every level. Their comprehensive training and ongoing support meant that we were never left struggling with the new system.

Thanks to Adaplo, we’re now fully comfortable using our system, and it’s transformed how we operate. We’re more efficient, more accountable, and better equipped to serve our customers. I can’t recommend them highly enough for any small business looking to take their operations to the next level.”